Today, I’ll take a look at the process to publish a report from Power BI Desktop to Power BI Service so you can share your reports within your organization.

Power BI Desktop Version

I’m using version 2.78.5…. released ~ 2/8/2019. If you are using a different version, your results may vary.

Power BI Desktop Report To Publish

Open the report you want to publish to your workspace on the Power BI Service. Here I have a Filled Map based on population change by state from 2010 to 2019. Go back to this post if you need to review how to create the Filled Map.

Click To Publish

Click on the publish icon in the Share Group on the Home Ribbon in Power BI Desktop.

Sign Into the Power BI Service

If you are not already signed into the Power BI Service, you will be prompted to sign in. Enter your email address

and your password

Select Workspace

Once you successfully log into the Power BI Service, you will be prompted to choose a workspace to publish the report to

Replacing Dataset

If you already have a report with the same name already published to the workspace, you will receive a warning that you are about to replace the original with the new – be careful if that is not what you intend to do.

Publishing…Success

You should receive a message that the report was successfully published to the Power BI Service.

Power BI Service

Next, I’ll check that the report is indeed published to my workspace in the Power BI Service. I need to log into my Power BI account – powerbi.microsoft.com

and password:

Navigate To The Workspace

Navigate to the workspace you published your Desktop Report to. I published to “My workspace”, so I’ll select that.

After you navigate to your workspace, click on the Reports Menu at top

In the list of reports, find the report you published from Power BI Desktop

Check the report to make sure it looks just the report you created in Power BI Desktop. I tried Firefox and Chrome Browsers and the Conditional Formatting did not render correctly. Most likely because I have several extensions enabled for both of those browsers. I then tried to open the report in the Microsoft Edge Browser where the report rendered as expected with the correct conditional formatting.

Tidy Up

That’s it for today. In the next post in this series, I’ll see if I can publish to a public web page so that the report is live and interactive.

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